DIY Permanents, Audax UK South East Region
A "DIY Permanent" is a personal cycling event organised to Audax UK (AUK) regulations. The DIY Perm scheme allows riders who cannot access scheduled AUK events or simply wish to develop routes of their own to create their own individual "events". DIY Perms follow the same rules as regular AUK events which means DIY Perms are eligible for the full range of AUK awards. For more information about AUK events and awards, see the AUK website at www.aukweb.net.
Like all Audax events, DIY Perms involve a Brevet (entry) and a route defined by a number of controls where riders collect "Proof of Passage". Traditional POP consists of a timed receipt from a named shop or ATM but nowadays GPS tracks are also supported, hence the rise of the "GPS DIY Perm".
Riders can choose whether to buy traditional paper Brevet Cards and submit paper receipts by post or use "Virtual" brevet cards - basically a ticket to ride, and submit a GPS track or scans of receipts by email. Most riders opt to do things by email nowadays as its much more convenient.
Organising a DIY perm is easy, with just four simple steps:
Buy some DIY Perm Brevets
Plan your route
Submit your application
Ride the route and return your 'Proof of Passage' for validation.
The following walk you through the process, Further guidence can be found on the Frequently Asked Questions page.
Two quick points:
DIY Perms Abroad: you can ride DIY perms anywhere including overseas, just follow the regular entry process through your local regional DIY organiser.
Extended Calendar Events: These are a different form of AUK event aeasily confused with DIY Perms. Conceptually, ECEs are like a DIY perm add-on to a Calendar event, making a 200km outing to a 300, whatever, allowing riders to be credited with both the calendar event and the larger distance for AUK points and awards purpposes. ECEs are managed nationally by Martin Malins, see http://www.ukcyclist.co.uk/eceentry for details and entry.
Organising a DIY Perm
1: Buy some Brevets
Brevets are purchased at www.aukweb.net/diy/brevets
either singly or in blocks of 3 or 6 for £4, £10 or £16 respectively. You have the option to buy "Brevet Cards", for riders submitting paper receipts by post, or "Virtual Brevets" for riders submitting GPS tracks and/or scanned receipts by email. You need to buy the Brevet before you enter the event
When buying Brevets online, payment is by PayPal. If you don't have a PayPal account you can pay using your regular credit/debit card. PayPal processes these card payments in exactly the same way as any high street store or other eCommerce website. Just follow the "Pay with Debit or Credit Card" link on the payment page, shown on the bottom right of the graphic.
2. Plan your Route
The next step is to plan your route. Routes can take many forms; "out and back" to a remote location along the same roads, grand tours following a vaguely circular route, "cloverleaf" routes with multiple loops from a central base, and so on. However, it's generally expected routes "go somewhere" and repeating sections - laps - is not permitted.
What all routes have is a start, a finish and a number of interim controls which the rider passes in sequence. The controls are also used to calculate the qualifying route distance - 50, 100 and then upwards in intervals of 100km - defined as the shortest distance between controls measured by Googlemaps set to Walking mode. For general guidence on using Googlemaps, see Planning your route using Googlemaps
DIY Perms use the same minimum speed based time limits standards as regulare Audax UK events, which are 14.3kmph for Brevet Randonneur (BR) and 10kmph for BRevet Populaire (BP). The only diffence is that the distance for DIY Perms is based on the distance reported by Google Maps rather than by the published route sheet. By default, events under 200km are processed as BPs, 200km and over as BRs. Riders wishing to take advantage of the lower minimum speed for BPs for routes of 200km+ should add a note to the DIY entry form to that effect.
The minimum speeds for longer BR events are:
- for events from 700 to 1299 km - 13.3kph;
- for events from 1300 to 1899 km - 12kph;
- for events from 1900 to 2499 km - 10kph; and
- for events over 2499 km, 8.333kph
AUK recommends a control every 30~80km so a typical 200km route might have 2~4 intermediate controls, but how many controls you have and your route between them is up to you. The route Googlemaps selects between controls will likely not match your preferred "on the road route". You can fix that by adjusting the control locations and/or adding more controls but be aware that the more controls you have, the less flexibility you have to vary your route, for miss one and your Brevet is forfeit. Generally it's best to consider controls for validation and your detailed route separately as when it comes to controls, "less is more".
Repeating route and group perms
I maintain a register of all brevets and routes, so you can repeat a previously regiseterd route simply by quoting the original DIYSE Brevet number on your entry form. There is no need to re-enter the route details as they are "cloned" from the previously registered ("model") Brevet. The route details - the list of controls and the googlemap url - are included in the email sent as confirmation of your entry.
Similarly, if you are organising a Group DIY Perm, enter your DIY Perm as normal and then forward your DIYSE Brevet number to your companions to quote on their entry forms, In fact, if you tick the "Group Perm" box on the entry form you will be notified as other riders sign up. How cool is that?
3. Complete the Entry form
Once you are happy with the route complete the DIY Perm entry form
. The DIY Perm organiser wil conform the route meets AUK standards and get back to you with some comments as required, but you need to allow some time for this, because if the route does not comply with AUK standards the Brevet will not be validated. On the other hand, if you are happy the route is valid, perhaps because you are repeating a previous route, an entry on the day is fine.
4. Do the ride and submit your Brevet and "Proof of Passage" for validation.
If you are using a Brevet Card, simply return the brevet card and receipts by post to the DIY Organiser. If you are using a Virtual Brevet, send in your GPS track (GPX) or scans of receipts by email. The Brevet will be validated and in due course listed on the AUK website. If our initial analysis of the GPS track indicates the route is officially hilly - or at least "within the margin of error" of being officially hilly - then the track will be forwarded to the AAA secretary for further processing. This happens automatically so no need to ask.